HVO Search Office

The Gridiron Building, 1 Pancras Square, Kings Cross, London 
N1C 4AG

©2018 by HVO SEARCH

PRIVACY & COOKIES

PRIVACY POLICY

HVO Search Ltd. (‘HVO Search”, ‘us’, “we’, or “our”) an executive search and recruitment services provider is committed to protecting and respecting your privacy in accordance with the provisions of the General Data Protection Regulation and the Data Protection Act 2018. We have carried out and will review as appropriate a Data Audit.

We provide this Privacy Policy to inform you of our policies and procedures regarding the collection, processing, use, storing, protection, and sharing of your Personal Information received from the use of our website located at www.hvosearch.com (“Site”), speaking with a member of our team, as well as other services provided by us for example in the recruitment process either to present your candidacy to a client for a specific opportunity you have consented to or for the purpose of sourcing potential candidates if you are a client (collectively, together with the Site, our “Service”).

This Privacy Policy also tells you about your rights and choices with respect to your Personal Information, and how you can reach us to update your contact information or get answers to questions you may have about our privacy practices.

1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU

For the purpose of this Privacy Policy, “Personal Information” means any information relating to an identified or identifiable individual. This includes but is not limited to your name, e-mail address, telephone, postal address, copies of documents you provide for the purpose of identity such as a passport or driver’s license. Information provided by you in connection with a specific recruitment project or personal information such as career history and salary requirements.

Where applicable, we indicate whether and why you must provide us with your Personal Information, as well as the consequences of failing to do so. If you do not provide Personal Information when requested, you may not be able to benefit from our Service if that information is necessary to provide you with the service or if we are legally required to collect it.

2. HOW WE COLLECT YOUR PERSONAL INFORMATION

Submission of your CV.

When you send us your CV with the purpose of being supported in your next career move or desire to be put forward for an opportunity we are working on.

Research team.

When you engage, or communicate with a member of our Research team.

Recommendations.

When you contact us directly through a recommendation or another source.

Social media.

When you engage with us via email, our Site, social media, or business media sites including but not limited to Facebook, LinkedIn, Twitter and Instagram.

Information about a hire.

When you provide us with information about a recruitment opportunity for your business you work for or represent. 

Newsletters or other electronic communications.

When you request to receive marketing materials from us including but not limited to email newsletters.

By providing this information to us you are consenting to your Personal Information being collected and stored. We will acknowledge receipt and ask for you to re-confirm that your wish to be on our database for the purpose of a recruitment search or personal career search.

3. HOW WE MAY USE YOUR PERSONAL INFORMATION

We may use the Personal Information we obtain about you to:

  • provide our Service, and respond to your inquiries;

  • communicate with you to let you know of the opportunities we work on and by periodically emailing you service-related announcements;

  • tailor our Service

  • aggregate your Personal Information for analytical purposes;

  • provide customer support;

  • operate, evaluate and improve our business (including by developing new products and services; managing our communications; determining the effectiveness of our advertising; analyzing how the Service is being accessed and used; tracking performance of the Service; debugging the Service; facilitating the use of our Service);

  • send you marketing communications about products, services, offers, programs and promotions of HVO Search, and affiliated companies;

  • ensure the security of our Service;

  • manage our customer, service provider and partner relationships;

  • enforce our agreements related to our Service and our other legal rights; and

  • comply with applicable legal requirements, industry standards and our policies.

If you are located in the European Economic Area, we may process your Personal Information for the above purposes when:

  • you have consented to the use of your Personal Information, For example, we may send you marketing communications.

  • we need your Personal Information to provide you with services and products requested by you, or to respond to your inquiries, for example senior level opportunities we work on, or

  • we have a legal obligation to use your Personal Information

 

4. HOW WE SHARE YOUR PERSONAL INFORMATION

We may disclose the Personal Information we collect about you as described below or otherwise disclosed to you at the time the data is collected, including with:

Our clients

We engage with our clients to share your personal information should you wish to pursue an opportunity. We always obtain your permission over email to allow us to send them your details (for example a formatted version of your CV).

Service Providers

We engage certain trusted third parties to perform functions and provide services to us, including hosting and maintenance, error monitoring, debugging, performance monitoring, billing, customer relationship, database storage and management, and direct marketing campaigns. We may share your Personal Information with these third parties, but only to the extent necessary to perform these functions and provide such services. We also require these third parties to maintain the privacy and security of the Personal Information they process on our behalf.

Compliance with Laws and Law Enforcement

HVO Search cooperates with government and law enforcement officials or private parties to enforce and comply with the law. To the extent permitted under applicable law, we may disclose any information about you to government or law enforcement officials or private parties as we believe is necessary or appropriate to investigate, respond to, and defend against claims, for legal process (including subpoenas), to protect the property and rights of HVO Search or a third party, to protect HVO Search against liability, for the safety of the public or any person, to prevent or stop any illegal, unethical, fraudulent, abusive, or legally actionable activity, to protect the security or integrity of the Service and any equipment used to make the Service available, or to comply with the law.

Business Transfers

HVO Search may sell, transfer or otherwise share some or all of its assets, including Personal Information, in connection with a merger, acquisition, reorganization, sale of assets, or similar transaction, or in the event of insolvency or bankruptcy. You will have the opportunity to opt out of any such transfer if the new entity’s planned processing of your information differs materially from that set forth in this Privacy Policy.

Other Third Parties

We may share Personal Information with our headquarters and affiliates, and business partners to whom it is reasonably necessary or desirable for us to disclose your data for the purposes described in this Privacy Policy. We may also make certain non-Personal Information available to third parties for various purposes, including for business or marketing purposes or to assist third parties in understanding our users’ interest, habits, and usage patterns for certain programs, content, services, advertisements, promotions, and functionality available through the Service.

5. HOW WE PROTECT YOUR PERSONAL INFORMATION

The security of your Personal Information is important to us.  We employ administrative and electronic measures designed to appropriately protect your Personal Information against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the Personal Information in our possession. Please be aware that no security measures are perfect or impenetrable. We cannot guarantee that information about you will not be accessed, viewed, disclosed, altered, or destroyed by breach of any of our administrative, physical, and electronic safeguards, subject to requirements under applicable law to ensure or warrant information security.

We will make any legally-required disclosures of any breach of the security, confidentiality, or integrity of your unencrypted electronically stored Personal Information to you via email or conspicuous posting on our Site in the most expedient time possible and without unreasonable delay, consistent with (i) the legitimate needs of law enforcement or (ii) any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system , and any other disclosures that may be required under applicable law.

We also take measures to delete your Personal Information or keep it in a form that does not permit identifying you when this information is no longer necessary for the purposes for which we process it, unless we are required by law to keep this information for a longer period. When determining the retention period, we take into account various criteria, such as the type of products and services requested by or provided to you, the nature and length of our relationship with you, possible re-enrollment with our products or services, the impact on the services we provide to you if we delete some information from or about you, mandatory retention periods provided by law and the statute of limitations.

6. INFORMATION COLLECTED BY USE OF COOKIES

To make full use of the features on our Site, your computer, mobile phone or other device will need to accept cookies (see more on that below).

7. YOUR RIGHTS AND CHOICES

If you decide at any time that you no longer wish to receive any marketing communications from us, please follow the unsubscribe instructions provided in any of the communications. You may also opt out from receiving commercial email from us by sending your request to us by email to info@hvosearch.com. Please be aware that, even after you opt out from receiving commercial messages from us, you will continue to receive administrative messages from us regarding the Service.

In certain jurisdictions, you have the right to request access and receive information about the Personal Information we maintain about you, to update and correct inaccuracies in your Personal Information, to restrict or object to the processing of your Personal Information, to have the information blocked, anonymized or deleted, as appropriate, or to exercise your right to data portability to transfer your Personal Information to another company. Those rights may be limited in some circumstances by local law requirements. In addition to the above-mentioned rights, you also have the right to lodge a complaint with a competent supervisory authority subject to applicable law.

Where required by law, we obtain your consent for the processing of certain Personal Information collected by cookies or similar technologies, or used to send you direct marketing communications, or when we carry out other processing activities for which consent may be required. If we rely on consent for the processing of your Personal Information, you have the right to withdraw it at any time and free of charge. When you do so, this will not affect the lawfulness of the processing before your consent withdrawal.

To update your preferences, ask us to remove your information from our mailing lists, delete your account or submit a request to exercise your rights under applicable law, please contact us as specified in the “How to Contact Us” section below.

8. HOW LONG WE RETAIN YOUR PERSONAL INFORMATION FOR

It is usual to retain information for at least 12 months or for as long as necessary for the purpose it was collected. If there has not been contact within 24 months HVO Search will request an update. The nature of recruitment is such that it is common to keep up to date and in contact over a number of years and for the candidate throughout a career. With your explicit consent we can update and retain your personal details until you wish to delete your records from our database. Otherwise your data will be deleted.

9. FOR NON-UK RESIDENTS

By using our Services or providing your Personal Information to us, you expressly consent to the processing of your personal data by us or on our behalf. You still have the right to ask us not to process your data in certain ways, and if you do so, we will respect your wishes.

10. DATA TRANSFERS

Sometimes we will need to transfer your Personal Information between countries to enable us to provide the recruitment services requested. In the ordinary course of business, we may transfer your personal data from your country of residence to ourselves and to third parties located in the UK.

11. UPDATES TO THIS PRIVACY POLICY

This Privacy Policy may be updated from time to time for any reason; each version will apply to information collected while it was in place. We will notify you of any modifications to our Privacy Policy by posting the new Privacy Policy on our Site and indicating the date of the latest revision. You are advised to consult this Privacy Policy regularly for any changes.

In the event that the modifications materially alter your rights or obligations hereunder, we will make reasonable efforts to notify you of the change. For example, we may send a message to your email address or generate a pop-up or similar notification when you access the Service for the first time after such material changes are made. Your continued use of the Service after the revised Privacy Policy has become effective indicates that you have read, understood and agreed to the current version of this Privacy Policy.

12. HOW TO CONTACT US

HVO Search Ltd is the entity responsible for the processing of your Personal Information. If you have any questions or comments regarding this Privacy Policy, or if you would like to exercise your rights to your Personal Information, you may contact us by:

emailing us at info@hvosearch.com

OR

by writing to us at HVO Search Ltd Gainsborough House, 1st Floor 15 High Street, Harpenden, AL5 2RT

 

ABOUT COOKIES

Cookies are small packets of information stored by a web browser on your computer. 

There are two main types of cookies: session cookies and persistent cookies. 

Session cookies are removed from your computer when you close your browser and are mainly used, for example, to store information about the items in your shopping basket.

Conversely, persistent cookies remain stored on your computer until they are deleted or when they reach their expiry date. This type of cookie is often used to anonymously track your activity on a website so the website owner can analyse the data to see if there are ways they can improve their website.

There are many reasons why a website may use cookies, however, the important thing to know about them is they are harmless.

COOKIES USED BY HVO SEARCH

Like every other website on the Internet, we also use cookies. We mainly use them to help us understand how our website is performing.

As there are only a few cookies used on this website, we have listed them all here.

STATAMIC

HVO Search uses a Content Management System called Statamic. This installs the slim_session cookie, which maintains user information pertaining to the visit to allow more efficient authentication and error messages. The slim_session cookie is a persistent cookie which expires after 24 hours.

GOOGLE ANALYTICS COOKIES

__utma, __utmb, __utmc, __utmz

Urban Classic use Google Analytics to monitor traffic levels, search queries and visits to this website. Google Analytics stores IP address (anonymously) on its servers in the United States, and neither HVO Search or Google associate your IP address with any personally identifiable information.

A mixture of both persistent and session cookies are used to enable Google to determine whether you are a return visitor to this site and to track the pages that you visit during your session.

More information about Google’s cookie policy can be read at www.google.com/intl/en/analytics/privacyoverview.html

REFUSING COOKIES

Most browsers allow you to refuse to accept cookies, however, blocking cookies will have a negative impact upon the usability of some websites.

Managing cookies for each browser differs, so we have provided links to more detailed information for some the more popular browsers: